CASE STUDY

EDUSAP

A 360° Institution Management System

edusap

Project Overview

Edusap is our flagship institution management platform,designed to automate and enhance the complete operations of educational institutions. Going beyond traditional software, Edusap provides a centralized, cloud-based solution that addresses all areas of school management, ranging from admissions and academics to transportation and alumni engagement.

With eight different login roles and a scalable design, Edusap creates higher transparency and collaboration between management, staff, students, and parents. It ensures efficient day-to-day operations and equips leadership with strategic control through detailed reports and rich dashboards.

Project Overview

Our Solution

With a bottom-up design, Edusap emphasizes administrative effectiveness and user experience. Its modular nature enables institutions to turn on or off modules based on their particular requirements.

Core Modules & Features
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Multi-role Login System (8 Unique Dashboards)

Isolated access gateways for Admin, Principal, Teacher, Student, Parent, Receptionist, Accountant, and Transport Manager, providing role-based and secure interactions.

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Online Admission Management System

Edusap's Online Admission Management System offers an end-to-end digital admission process, including application tracking, document upload, approval structures, and seamless data transfer—eliminating paper and human error.

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Digital Attendance System for Schools

Enables teachers to record attendance with a few mouse clicks. Parents are kept on the same page with real-time alerts, and administrators can instantly generate attendance reports, fostering greater student responsibility.

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Staff Management

An all-encompassing staff panel that manages employee records, payroll, leave, and duty assignments effectively.

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Teacher's Desk

Individualized teacher workspaces with tools for lesson planning, homework tracking, exam management, and direct student interaction capabilities.

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Fee & Accounts Management

A unified financial management system that handles fee collections, payments, dues, and ledger generation, ensuring financial transparency.

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Store & Inventory Management

Track and control institutional inventory, such as books, uniforms, and laboratory supplies. Receive automated stock alerts and comprehensive inventory reports.

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LMS Module – Learning Management System
  • Subject- and grade-wise video library
  • Homework assignment and online submission workflows
  • AI-powered online examinations and assessments
  • Auto-publishing of academic results
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Smart Communication Tools
  • Two-way parent-teacher messaging
  • Instant announcements and alerts
  • Class-wise notification system

These tools enhance parent participation and internal communication.

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Smart Reception Module

A complete front desk solution for visitor logs, appointment scheduling, and handling walk-in inquiries.

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Transport Management System for Schools

Includes route planning, real-time vehicle monitoring, driver allocation, and student transport enrollment—ensuring student safety and operational efficiency.

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Certificate & ID Generation

Easily issue ID cards, transfer certificates, bonafide certificates, and other official documents.

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Alumni Engagement Module

Engage with alumni via updates, event invitations, and opportunities to contribute to institutional growth.

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Graphical Report Cards

Auto-generated, visual academic performance reports that provide a clear and concise picture of student progress to teachers and parents.

Key Objectives

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Establish a strong, centralized system that integrates all departments of an institution on one platform.

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Ensure transparency and accountability for all stakeholders, including parents, students, and staff

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Minimize manual load through automation of routine administrative work.

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Offer a flexible platform that scales with institutions of different sizes and types.


Outcome

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Institutions reported a 60–70% decrease in manual administrative effort after implementing Edusap.

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Parental engagement increased significantly due to real-time communication and attendance updates through the Digital Attendance System for Schools.

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Automation of financial and inventory operations reduced administrative overhead.

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The LMS module facilitated seamless learning, even during holidays or unplanned shutdowns.

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Edusap is now a trusted platform for institutions looking for an end-to-end Cloud based management solution with built in academic and operational support.

Technology Stack

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Frontend:

HTML, CSS, Bootstrap, JavaScript, jQuery

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Backend:

Python, Django

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Mobile Apps:

React Native (Android & iOS)

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Database:

MySQL / PostgreSQL